Consolidate protocol development, submission, review, and approval into one platform. Manage IRB, IACUC, IBC, SCRO, RSC, and CSC protocols without logging into multiple portals.
Automate updates to relevant records whenever changes are made, eliminating the need for manual tracking across multiple systems.
System-driven alerts keep stakeholders on schedule, covering protocol renewals, expiring training certifications, and pending approvals—without the need for manual follow-ups.
Automated workflows capture every action, revision, and approval, creating a complete audit trail. Stay inspection-ready with transparent documentation for compliance and accreditation reviews.
Managing protocols is so much easier now. The system is intuitive, and the automated reminders keep our research compliant without extra administrative burden. Managing protocols is so much easier now. The system is intuitive, and the automated reminders keep our research compliant without extra administrative burden.
Managing protocols is so much easier now. The system is intuitive, and the automated reminders keep our research compliant without extra administrative burden. Managing protocols is so much easier now. The system is intuitive, and the automated reminders keep our research compliant without extra administrative burden.
Managing protocols is so much easier now. The system is intuitive, and the automated reminders keep our research compliant without extra administrative burden. Managing protocols is so much easier now. The system is intuitive, and the automated reminders keep our research compliant without extra administrative burden.
When research involves multiple committees, like an IACUC protocol that also requires IBC approval for biological agents, eProtocol's integrated modules allow you to reference approved protocols across committees. The IACUC module integrates seamlessly with IBC, SCRO, RSC, CSC, and CS modules, eliminating the need to re-enter data or manage protocols across separate systems. This integrated approach helps maintain consistency when protocols are amended.
Yes. eProtocol features configurable workflows and dynamic forms that can be tailored to your institution's specific requirements. Protocol applications are customized to match your committee needs while smart forms guide users step by step through your unique approval process. During a demo, we can show you how the configuration works for different committee structures and requirements.
Your historical protocols and records migrate into eProtocol as part of the implementation process. Key Solutions provides data migration services to transfer your existing data while maintaining protocol history, approval records, and complete version control. This ensures continuity of your audit documentation and allows teams to access historical protocol information within the new system.
eProtocol maintains complete audit trails that automatically document every protocol action such as submissions, reviews, amendments, and approvals. The system provides standard and ad-hoc reporting capabilities, allowing compliance coordinators to generate comprehensive documentation for inspections. The automated audit trail ensures transparent documentation that demonstrates compliance with federal regulations and institutional policies.
eProtocol is a web-based system, meaning investigators can create protocols, respond to reviewer comments, and check approval status from any location with internet access. Coordinators can track submissions and manage workflows remotely, and reviewers can complete protocol reviews online at any time. The system supports both cloud hosting and on-premises deployment depending on your institution's requirements.
eProtocol integrates with internal systems including HR, Finance, and Training platforms to create a unified research ecosystem. The system can pull investigator credentials, training certifications, and departmental information from your existing databases, eliminating duplicate data entry. Key Solutions provides system integration services as part of their professional services offerings. A technical consultation can help determine the best integration approach for your specific infrastructure.
Yes. Key Solutions' modular approach allows institutions to implement eProtocol for individual committees and expand to additional committees over time. You can start with your highest-priority committee—whether IRB, IACUC, or IBC—and add other compliance modules as needed. The integrated platform means adding new committees later doesn't require replacing what you've already implemented.
