The Challenge

What Fragmented Research Administration Costs Your Office

Research administration is not one process. It is grants, awards, agreements, disclosures and compliance, usually held in separate systems maintained by separate teams. The work gets done. What gets lost is the ability to see the whole picture at once.
Grant, agreement and compliance records are maintained in separate systems
The same investigator and project data is entered several times over
Departments cannot see their own research position without requesting a report
Institutional reporting requires reconciling exports from multiple sources
What You Get

One Research Record, Less Manual Work, Disclosures Under Control

Key Solutions brings research administration into one environment. Proposals, awards, agreements, disclosures and compliance obligations reference the same project record, so nothing is re-entered and nothing goes missing between offices.

A single view of research activity

All research information sits in one place, which improves decision making and collaboration across the office rather than forcing a reconciliation exercise first.

Grant workflows automated end to end

Submissions, approvals and post-award management run on structured workflows, which removes the manual routing between departments and central offices.

Disclosures simplified

Conflict of interest disclosure and management run on automated compliance tracking tied to the awards and protocols they affect.

Time returned to researchers

Manual administrative tasks are reduced, which gives investigators more time on the research and less on the paperwork around it.

Propose
Proposals are built and routed through structured internal approvals.
Award
Terms, budgets and obligations transfer onto the award record without re-entry.
Administer
Spending, effort, agreements and disclosures are tracked against the project.
Comply
Compliance obligations are held against the awards and protocols that created them.
Report
Institutional research activity is reportable in one view rather than several exports.
Capabilities

Capabilities and What Each One Changes

Pre-award management

Proposal development and internal approval routing run through department, college and central offices without email chasing.

Post-award administration

Award terms, budgets, effort and milestones are tracked on the record created at proposal stage, so nothing is rebuilt.

Material transfer agreements

Agreement requests, negotiation status and executed terms sit alongside the projects they support.

eCOI and disclosure management

Disclosure collection and management plans sit alongside the awards and protocols they affect, so a conflict is visible where it matters.

Compliance oversight

Human subjects, animal care and biosafety review sit in the same environment as research administration.

Institutional reporting

Portfolio, funding and compliance reporting is produced on demand instead of reconciled from exports.

Institution Fit

Built for the Way Research Offices Actually Operate

Research administration is structured differently depending on where you sit. Select yours.
Central research administration, college level staff and departments, all working on the same projects from different systems.
01
One Shared Record
Give every level of the institution one shared research record.
02
Layered Approval Routing
Route approvals through department, college and central offices.
03
Department Visibility
Let departments see their own funding and compliance position.
04
Portfolio Reporting
Report on the institutional portfolio in a single view.
Clinical and basic research funding running together, with compliance obligations attached to both.
01
Clinical and Basic Research
Administer clinical and non-clinical awards in one environment.
02
Connected Disclosure
Link disclosures to the studies and awards they affect.
03
One Audit Trail
Maintain one audit trail across administration and compliance.
04
Sponsor Reporting
Produce sponsor reporting without cross-office assembly.
Lean research administration teams handling sponsored work alongside internal programs.
01
Full Lifecycle, One System
Administer sponsored and internal projects in one system.
02
Budgets and Effort
Track budgets and effort against award terms.
03
Diligence Ready
Keep documentation ready for sponsor and partner diligence.
04
Scales With the Portfolio
Scale as the funding portfolio grows.
Assurance obligations and reporting commitments that shape every system decision.
01
Agency-Matched Routing
Configure approval structures to match agency requirements.
02
Defensible Record
Maintain a defensible record across administration and compliance.
03
Certified Platform
Operate on a platform holding ISO 27001:2022 certification.
04
Assurance Reporting
Support reporting tied to assurance commitments.
Why Key Solutions

Why Research Institutions Choose Key Solutions Research Administration Software

Key Solutions works exclusively in research compliance and administration. Grants, agreements and compliance were designed to operate on the same platform rather than integrated after the fact, so institutions can start in one area and expand without a second implementation.

ISO 27001:2022 certified information security management
Specialist research compliance and administration software
Audit trail designed to support inspection and accreditation readiness
Deployed across universities, medical centers and research institutes
One unified research platform
Research compliance
Research Compliance
IRB, IACUC, IBC, stem cell, radiation and chemical safety, controlled substances and post-approval monitoring
Animal research operations
Animal Research Operations
Lab animal management software and veterinary health tracking software for facility teams
Research administration
Research Administration
Pre-award and post-award grants, material transfer agreements and sponsored programs
Professional and consulting services
Professional and Consulting Services
Systems integration, data engineering and analytics for research operations