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The Challenge

What Manual IRB Protocol Management Costs Your Office

Most IRB offices are not short on expertise. They are short on visibility. When submissions arrive by email, revisions live in attachments and approval status sits in someone's inbox, the process stalls for reasons that have nothing to do with the science.
Submissions arrive in inconsistent formats and need manual cleanup before review
Reviewers work from separate copies, so comments and revisions are reconciled by hand
Investigators have no way to check status without emailing the office
Continuing reviews and expirations are tracked in spreadsheets that go stale
What You Get

Faster Determinations, Less Duplicate Entry, a Stronger Audit Position

Key Solutions gives your Institutional Review Board one environment for the full review cycle. Investigators submit through structured forms that surface requirements before anything reaches the office.

Faster approvals with fewer email cycles

Smart forms and automated routing reduce incomplete submissions and manual handoffs, so protocols move without adding board staff.

Less duplicate data entry

The IRB record references relevant details from IACUC and IBC rather than asking investigators to re-enter them, which cuts errors at source.

Compliance issues surfaced early

Potential issues are flagged during submission and review rather than discovered at continuing review or audit.

Standardized workflow across sites

Multi-site IRB compliance runs on the same protocols and the same conventions, so consistency does not depend on individual coordinators.

Submit
Structured forms guide investigators through requirements before anything reaches the office.
Route
Protocols reach the right reviewers automatically based on your review paths.
Review
Comments, revisions and versions stay on one record instead of across inboxes.
Determine
Decisions, conditions and expiration dates are captured as part of the workflow.
Report
Turnaround, volume and compliance activity are available whenever you need them.
Capabilities

Capabilities and What Each One Changes

Smart Submission Forms

Requirements are surfaced during submission, which cuts the back and forth before review begins.

Automated Reviewer Routing

Protocols reach the right board member on the current version without a coordinator forwarding files.

Cross-Module Data Referencing

IACUC and IBC details populate without re-entry, so a single change does not have to be made three times.

Early Compliance Flagging

Problems are visible while they are still cheap to fix rather than at continuing review.

Version Control and Amendment Tracking

Everyone works from the approved version, and superseded versions remain retrievable.

Time-Stamped Audit Trail

Every determination carries a record, so audit preparation becomes retrieval rather than reconstruction.

Institution Fit

Built for the Way Review Boards Actually Operate

Human subjects oversight looks different depending on where you sit. Select yours.
High protocol volume across departments, a mixed reviewer pool and student researchers who need guidance built into the submission.
01
All Review Paths
Handle exempt, expedited and full board review paths in one system.
02
Guided Submissions
Guide student and first-time investigators through submission requirements.
03
Continuing Review Tracking
Keep continuing review and expiration tracking off spreadsheets.
04
Departmental Visibility
Give departmental leadership visibility into their own protocol activity.
Clinical and social behavioral research running side by side, with accreditation expectations that do not pause.
01
Clinical and Non-Clinical
Support clinical and non-clinical review in one environment.
02
Accreditation Ready
Maintain a complete audit trail for inspection and accreditation.
03
Connected Oversight
Integrate human subjects review with biosafety and animal care workflows.
04
Effortless Reporting
Report on turnaround and volume without manual assembly.
Lean compliance teams carrying full regulatory weight across sponsored and investigator-led studies.
01
Lean Team Ready
Run board review without a large administrative team.
02
Standardized Submissions
Standardize submissions as study volume grows.
03
Diligence Ready
Keep documentation ready for sponsor and partner diligence.
04
Determinations in One Place
Track determinations and conditions in one place.
Assurance obligations, layered approval structures and security expectations.
01
Agency-Matched Workflows
Configure review paths to match agency approval structures.
02
Defensible Record
Maintain a defensible record of every protocol action.
03
Certified Platform
Operate on a platform holding ISO 27001:2022 certification.
04
Assurance Reporting
Support reporting tied to assurance commitments.
Why Key Solutions

Why Research Institutions Choose Key Solutions IRB Software

Key Solutions works exclusively in research compliance and administration. The IRB does not sit in isolation, so institutions that later add animal care, biosafety or safety committee workflows run them in the same environment on the same records.

ISO 27001:2022 certified information security management
Specialist research compliance and administration software
Audit trail designed to support inspection and accreditation readiness
Deployed across universities, medical centers and research institutes
One unified research platform
Research compliance
Research Compliance
IRB, IACUC, IBC, stem cell, radiation and chemical safety, controlled substances and post-approval monitoring
Animal research operations
Animal Research Operations
Lab animal management software and veterinary health tracking software for facility teams
Research administration
Research Administration
Pre-award and post-award grants, material transfer agreements and sponsored programs
Professional and consulting services
Professional and Consulting Services
Systems integration, data engineering and analytics for research operations