The Challenge

What Manual Biosafety Protocol Management Costs Your Office

Biosafety oversight is high stakes and low visibility. When registrations arrive by email, agent inventories live in separate spreadsheets and approval status sits in someone’s inbox, the committee is working without a current picture of institutional risk.
Registrations arrive in inconsistent formats and need manual cleanup before review
Biological agent and material records live apart from the protocols that use them
Reviewers work from separate copies, so comments and revisions are reconciled by hand
Renewals, amendments and expirations are tracked in spreadsheets that go stale
What You Get

Faster Reviews, a Current Risk Picture, Inspection-Ready Records

Key Solutions gives your Institutional Biosafety Committee one environment for the full review cycle. Investigators register through structured forms that capture agents, containment levels and procedures up front.

Deviations flagged immediately

Protocol deviations and containment breaches are surfaced as they occur, so corrective action happens before a compliance issue develops.

Remote review without lost documents

Digital workflows let committee members submit and review from anywhere, which removes the document loss that comes with circulating copies.

Automatic version control

The system tracks protocol versions so every stakeholder is working from the current approved document rather than a superseded one.

Data shared with IRB and IACUC

The biosafety module shares data with human subjects and animal care records, so information flows across committees instead of being re-entered.

Register
Structured forms capture agents, containment levels and procedures before submission.
Route
Registrations reach the right reviewers automatically based on risk level and committee path.
Review
Comments, revisions and versions stay on one record instead of across inboxes.
Approve
Approvals, conditions and expiration dates are captured as part of the workflow.
Report
Agent inventory, turnaround and compliance activity are available whenever you need them.
Capabilities

Capabilities and What Each One Changes

Step-by-Step Investigator Guidance

Investigators are walked through institutional biosafety requirements, so approval is not delayed by an incomplete registration.

Structured Agent and Containment Capture

Risk information is collected in a consistent format, which lets the committee assess rather than interpret.

Real-Time Deviation and Breach Alerts

Compliance problems are visible immediately rather than at the next scheduled review.

Automatic Protocol Version Tracking

Every stakeholder works from the current approved version without a coordinator managing distribution.

Cross-Committee Data Flow with IRB and IACUC

A protocol that spans committees carries one set of facts, not three.

Reporting and Inspection Readiness

Agent inventory and compliance activity can be produced on demand, so you are always prepared for inspection.

Institution Fit

Built for the Way Biosafety Committees Actually Operate

Biosafety oversight looks different depending on where you sit. Select yours.
Registrations spread across departments, a committee drawn from multiple disciplines and investigators who need guidance built into the submission.
01
All Containment Levels
Handle registrations across containment levels in one system.
02
Guided Submissions
Guide first-time investigators through agent and procedure requirements.
03
Institutional Materials View
Maintain a current institutional view of biological materials in use.
04
Renewal Tracking
Keep renewal and expiration tracking off spreadsheets.
Clinical and laboratory work running side by side, with accreditation expectations and reporting demands that do not pause.
01
Clinical and Lab Review
Support clinical and laboratory biosafety review in parallel.
02
Accreditation Ready
Maintain a complete audit trail for inspection and accreditation.
03
Connected Oversight
Integrate biosafety oversight with human subjects and animal care workflows.
04
Effortless Reporting
Report on turnaround and volume without manual assembly.
Lean compliance teams carrying full regulatory weight, often across multiple sites and partner organizations.
01
Lean Team Ready
Run biosafety review without a large administrative team.
02
Multi-Site Tracking
Track biological materials across sites in one environment.
03
Diligence Ready
Keep documentation ready for sponsor and partner diligence.
04
Built to Scale
Standardize registrations as research volume grows.
Assurance obligations, layered approval structures and security expectations that shape every system decision.
01
Agency-Matched Workflows
Configure review paths to match agency approval structures.
02
Defensible Record
Maintain a defensible record of every registration action.
03
Certified Platform
Operate on a platform holding ISO 27001:2022 certification.
04
Assurance Reporting
Support reporting tied to assurance commitments.
Why Key Solutions

Why Research Institutions Choose Key Solutions IBC Software

Key Solutions works exclusively in research compliance and administration. The biosafety committee does not sit in isolation, so institutions that later add human subjects, animal care or safety committee workflows run them in the same environment on the same records.

ISO 27001:2022 certified information security management
Specialist research compliance and administration software
Audit trail designed to support inspection and accreditation readiness
Deployed across universities, medical centers and research institutes
One unified research platform
Research compliance
Research Compliance
IRB, IACUC, IBC, stem cell, radiation and chemical safety, controlled substances and post-approval monitoring
Animal research operations
Animal Research Operations
Lab animal management software and veterinary health tracking software for facility teams
Research administration
Research Administration
Pre-award and post-award grants, material transfer agreements and sponsored programs
Professional and consulting services
Professional and Consulting Services
Systems integration, data engineering and analytics for research operations