The Challenge

What Manual IACUC Protocol Management Costs Your Office

Most IACUC offices are not short on expertise. They are short on visibility. When protocols arrive by email, revisions live in attachments and approval status sits in someone's inbox, review capacity is spent on administration rather than animal welfare.
Protocols arrive incomplete and need manual cleanup before review can begin
Reviewers work from separate copies, so comments and revisions are reconciled by hand
Investigators have no way to check status without contacting the office
Annual reviews, amendments and expirations are tracked in spreadsheets that go stale
What You Get

Faster Approvals, Defensible Records and Consistent Oversight

Key Solutions gives your Institutional Animal Care and Use Committee one environment for the full review cycle. Investigators submit through structured forms. Reviewers work in one place, on one version.

Faster protocol turnaround

Smart forms and automated routing reduce the incomplete submissions and manual handoffs that stretch review cycles, without adding committee staff.

Records that hold up to audit

Committee discussions, decisions and vote outcomes are recorded automatically, creating defensible evidence of compliance with animal welfare standards.

Consistency across sites

Enterprise-scale protocol management keeps review standards and documentation the same across multiple facilities and campuses.

Role-based visibility

Compliance leaders, veterinarians and investigators each see the view relevant to their role, which removes a large share of inbound status queries.

Submit
Structured forms guide investigators through species, procedures and justification before submission.
Route
Protocols reach the right reviewers automatically based on your designated and full committee paths.
Review
Comments, revisions and versions stay on one record instead of across inboxes.
Approve
Approvals, conditions and expiration dates are captured as part of the workflow.
Monitor
Post-approval monitoring activity is recorded against the original approval.
Capabilities

Capabilities and What Each One Changes

Customizable Protocol Forms

Investigators submit in the format your committee expects, which cuts the back and forth before review begins.

Real-Time Protocol Deviation Monitoring

Inconsistencies are flagged as they occur so corrective action happens before it becomes a finding.

Automated Recording of Committee Discussions and Votes

Every determination carries a defensible record without a coordinator writing it up afterward.

Protocol Metrics and Bottleneck Reporting

Leadership can see where review is slowing and act on it rather than estimate.

Remote Submission and Review

Paper processes and lost documents are removed, and committee members review from anywhere.

Integration with Facility, Procurement and Financial Systems

Duplicate data entry between the committee and the facility disappears.

Institution Fit

Built for the Way Animal Care Committees Actually Operate

Animal care and use oversight looks different depending on where you sit. Select yours.
High protocol volume across departments, a mixed reviewer pool and student researchers who need guidance built into the submission.
01
Both Review Paths
Handle designated member and full committee review paths in one system.
02
Guided Submissions
Guide student and first-time investigators through species and procedure requirements.
03
Renewal Tracking
Keep annual review and expiration tracking off spreadsheets.
04
Departmental Visibility
Give departmental leadership visibility into their own protocol activity.
Translational programs with accreditation expectations and layered oversight across committees.
01
Research and Teaching
Support research and teaching protocols in one environment.
02
Accreditation Ready
Maintain a complete audit trail for inspection and accreditation.
03
Connected Oversight
Integrate IACUC review with biosafety and human subjects workflows.
04
Effortless Reporting
Report on turnaround and volume without manual assembly.
Lean compliance teams carrying full regulatory weight, often across multiple sites.
01
Lean Team Ready
Run committee review without a large administrative team.
02
Standardized Review
Standardize protocol review as study volume grows.
03
Diligence Ready
Keep documentation ready for sponsor and partner diligence.
04
Authorized Animal Use
Track animal use against protocol authorization.
Assurance obligations, layered approval structures and security expectations.
01
Agency-Matched Workflows
Configure review paths to match agency approval structures.
02
Defensible Record
Maintain a defensible record of every protocol action.
03
Certified Platform
Operate on a platform holding ISO 27001:2022 certification.
04
Assurance Reporting
Support reporting tied to assurance commitments.
Why Key Solutions

Why Research Institutions Choose Key Solutions IACUC Software

Key Solutions works exclusively in research compliance and administration. IACUC does not sit in isolation, so institutions that later add biosafety, human subjects or facility operations run them in the same environment on the same records.

ISO 27001:2022 certified information security management
Specialist research compliance and administration software
Audit trail designed to support inspection and accreditation readiness
Deployed across universities, medical centers and research institutes
One unified research platform
Research compliance
Research Compliance
IRB, IACUC, IBC, stem cell, radiation and chemical safety, controlled substances and post-approval monitoring
Animal research operations
Animal Research Operations
Lab animal management software and veterinary health tracking software for facility teams
Research administration
Research Administration
Pre-award and post-award grants, material transfer agreements and sponsored programs
Professional and consulting services
Professional and Consulting Services
Systems integration, data engineering and analytics for research operations