Grant Management Software for Research

The Challenge

What Manual Grant Administration Costs Your Research Office

Research offices rarely lose grants because of the science. They lose time because proposal deadlines, award terms, budget records and reporting obligations live in different places, maintained by different people, in formats that were never designed to talk to each other.

Proposal deadlines and submission requirements are tracked outside any shared system

Award terms and budget records sit in finance while compliance obligations sit elsewhere

Departments cannot see their own funding position without requesting a report

Reporting deadlines are discovered late because nothing surfaces them automatically

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What You Get

Faster Funding Decisions, Accurate Allocation, Fewer Errors

Key Solutions runs the grant lifecycle in one environment. Discovery, proposal submission and post-award tracking share the same record, so a change made once is reflected everywhere it matters.

The full lifecycle in one place

Award discovery, proposal submission, award setup and post-award tracking run on one record rather than three systems and a spreadsheet.

Funds allocated accurately

Automated tracking of applications, approvals and compliance reduces the manual errors that put allocation and audit position at risk.

Faster funding approval

Automated workflows speed the internal approval path from proposal to submission, which protects the deadlines that decide whether you apply at all.

Transparent tracking

Applications, sub-awards and reporting obligations are visible to the people responsible for them without a request to central administration.

Prepare

Proposals are built through structured workflows with internal approval routed automatically.

Submit

Submission requirements and deadlines are held in one place rather than across calendars.

Award

Terms, budgets and compliance obligations carry onto the award record without re-entry.

Administer

Spending, effort and milestones are monitored against the award as work progresses.

Report

Sponsor and internal reporting is produced from live records instead of assembled manually.

Capabilities

Capabilities and What Each One Changes

Award Discovery and Proposal Development

Opportunities and proposals are built and routed through structured internal approval, so submission deadlines stop depending on email.

Application Tracking

Deadlines, requirements and submission status are visible in one place, which removes the parallel calendars departments keep.

Award Setup and Fund Allocation

Award terms, budgets and obligations carry forward onto the record rather than being re-entered by a second team.

Sub-Award and Subrecipient Management

Obligations passed to partners are tracked against the parent award rather than in a separate file.

Budget and Expenditure Monitoring

Committed and available funds are visible to departments in real time, so overspend is prevented rather than reported.

Sponsor and Audit Reporting

Full sponsor, departmental and institutional reporting is produced on demand instead of assembled under deadline.

Institution Fit

Built for the Way Research Offices Actually Operate

Funding administration looks different depending on where you sit. Select yours.

Central research administration and departmental staff working on the same awards, often in different systems.

Shared Award Record

Give central and departmental teams one shared award record.

Layered Approval Routing

Route approvals through department, college and central offices.

Investigator Visibility

Let principal investigators see a live view of their award position.

All Sponsor Types

Track federal, state, foundation and industry terms in one system.

Clinical and basic research funding running together, with compliance obligations attached to both.

Clinical and Basic Awards

Administer clinical and non-clinical awards in one environment.

Linked Obligations

Link award obligations to the protocols they depend on.

One Audit Trail

Maintain one audit trail across the award lifecycle.

Sponsor Reporting

Produce sponsor reporting without cross-office assembly.

Lean teams managing sponsored funding alongside internal programs.

Why Research Institutions Choose Key Solutions Grant Management Software

Key Solutions works exclusively in research compliance and administration. Grants, agreements and compliance were designed to operate on the same platform, so institutions that run research compliance with Key Solutions do not need a second vendor for funding.

ISO 27001:2022 certified information security management

Specialist research compliance and administration software

Audit trail designed to support inspection and accreditation readiness

Deployed across universities, medical centers and research institutes

One unified research platform

Research Compliance

IRB, IACUC, IBC, stem cell, radiation and chemical safety, controlled substances and post-approval monitoring

Animal Research Operations

Lab animal management software and veterinary health tracking software for facility teams

Research Administration

Pre-award and post-award grants, material transfer agreements and sponsored programs

Professional and Consulting Services

Systems integration, data engineering and analytics for research operations

Grant Management Software for Research Institutions

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